SHS BAND PARENTS ASSOCIATION
BOARD MEETING MINUTES
December 9, 2008
President Gary Vogel called the meeting to order at 6:40pm
Members in attendance were:
Mr. Malcolm - Director
Ms. Newhouse - Director
Gary Vogel - President
John Babinchak - President - Elect.
Cherie Heckford - Treasurer
Penny Cople - Treasurer
Judy Malkowski - Treasurer
Michele Bozarth - Secretary
Sue Moynihan - Fundraising
Ann Corbell - Alumni Relations, Senior Night
Bryan Bozarth - 9th Grade Rep
Kiera Guarino - 10th Grade Rep, Uniforms
Michele Wawoe - Publicity Committee Member
Rob Corbell - Web Support
Gary thanked everyone for attending and spoke about how this was the longest
season in history. He asked that everyone make a point when they see the parents
that helped out to say Thank You.
1. DIRECTORS COMMENTS – MR. MALCOLM & MS. NEWHOUSE
Mr. Malcolm handed out a Directors report to everyone. He highlighted the
following areas: The dedication concert was a HUGE success.
December 4-7th two students went to Tri-State and this is a huge honor.
Band concert on December 11th will include the percussion playing the hand
bells.
December 12th State Semi-Finals playoff game will have a 5:45 report time.
December 20th State Playoff game if we make it will have no half time show and
the report time is TBA. Parents will have no responsibilities except to keep an
eye on the kids and enjoy the game.
January 8-10 FMEA/Allstate - everyone will be staying in the same hotel and we
got a really good price. February 5-7 is Solo Ensemble at Lake Brantley, Jazz
band will be on the 5th and High school will be on the 6th & 7th.
Mr. Malcolm spoke about how great it is to see how much all the parents help out
all the time and he just wanted to thank everyone. Ms. Newhouse was asked for
any comments and she replied “Ditto” . She did show us the new uniforms.
Everyone agreed that they will look great on the field. The student will be
wearing them at the next game.
2. PREVIOUS MEETING MINUTES
Previous meeting minutes - Michele handed out copies of the minutes there was a
slight problem with getting them out by email this month. Some suggestions were
made on the revision of the minutes. Revisions will be made and resent to
everyone. A motion was made by Ann to accept the previous meeting minutes with
the revisions and the motion was seconded by John. The motion passed
unanimously. A suggestion was also made that the secretary has pre-signed cards
to send out any time we need to send a thank you.
3. TREASURER’S REPORT
Cheri handed out copies of the treasurer’s report and reviewed it with everyone.
She went over the break down for the hall rental. A question was asked about how
we were on dues and it was report that most of them are paid. A motion was made
by Ann to accept the treasurer’s report and the motion was seconded by Sue. The
motion passed unanimously.
4. SUE - FUNDRAISING & BAND TRIP
Sue reported that everything was running smoothly for the band trip. We are
still waiting for some missing travel forms from the students. She will be
setting up a table at the concert for parents to complete these forms. We have a
total of 99 people going including students and chaperones. There will be a trip
meeting on January 27th at 6:30pm.
Gators - fundraiser on the 18th had an ok turnout.
We are still looking at the Patio Grill for our January meeting.
Christmas trees - We don’t have last year’s numbers but this year we sold 21
trees and 52 wreaths. We are waiting on the final totals but it looks like we
made $594. net.
Chick-fil-A - we sold 500 at last week’s game and are going to get 600 for this
week’s game.
Sue also told us that a donation had been made by a band parent in the amount of
$500.
5. ANN - SILENT AUCTION
Ann reported that the silent auction was going well. Thank you to all the board
members and the sections for all of the donations. This year we are going to do
the baskets differently. There will be no bidding, we will sell raffle tickets
instead and have bags for people to put their tickets in. We will be doing the
drawings during the breaks. There will be separate tickets for the big items and
they will be auctioned off last. A parent had asked if the auction could be
extended until Friday night’s game and it was decided not to do that.
6. KATHY - BY LAWS
Kathy handed out copies of the new By Laws. She explained that all the
recommended changes have been put in and reviewed these changes. Everyone
thanked Kathy for a job well done. The only additional change that was suggested
was that the review date be changed to 2010. A motion was made by Cheri to
accept the By Laws with the modification of the date to 2010 and the motion was
seconded by Ann. The motion passed unanimously.
7. KIERA - UNIFORMS
Kiera spoke about selling the old uniform jackets. She showed everyone a company
that will make pillows out of them. She is suggested that we send one jacket off
and get it made into a pillow as a demo for the kids to see. The kids seem to
want their own jackets. There was a discussion on the selling price for the
jackets. It was decided that we will further discuss the price and vote on it at
the January meeting and then let the kids know. Mr. Malcolm stated that the
money raised should be earmarked for the new concert uniforms.
Concert dresses - we are getting more samples and continuing to look at them.
8. SONIA - PUBLICITY
Submitted via email:
1. Website transition: It is coming along well. Kevin is
now solely in charge of the fundraising and band trip pages. When he posts new
information, he tells me and I mention it on the Latest News page. He and
Michele have a good sense now about how I gather information for the website.
2. Newsletter: Many of you have already sent in your articles, Kiera was the
first, and Terry sent in an extra one that was very relevant. I appreciate those
of you who have checked in to tell me yours is on the way. When Michele takes
over the newsletter next year, the current progress with accountability should
make her life much easier. Band directors and Band Council have their deadline
next week.
3. Photo/video: We still need two parents to take video next year. I have one
possible recruit in process, but we need more. They will not have to “make” the
DVD – Kevin and Michele have offered to edit it, but we do need two parents to
provide quality raw footage. PLEASE refer them to me if you spot a likely
candidate. I will make a request in the newsletter too.
The Photo part of the committee looks under control for next year with the
combined efforts of Bryan, Jason Parker and Ned Warner.
I hope you have had a chance to see the halftime show from FBA on youtube. In
preparation for that Friday and Saturday’s performances, students watched video
of the previous night’s performance in class to see what they looked like and
how they can improve.
I am currently working on the DVD of marching festival. We should make
approximately $850 in profits from this DVD.
Mike Cannavo and I are discussing different possibilities of a photo–DVD in time
for the winter concert.
Senior night: As an off-duty Senior parent, I took only a total of 10 mins of
video, and no photographs at all!!
4. Publicity: I am constantly sending Clayton any articles from the Sanford
Herald that feature the band
8. NEW BUSINESS
There was no new business brought to the table.
A motion was made by Gary to adjourn the meeting and the motion was seconded by
Mr. Malcolm. The motion passed unanimously. The meeting closed at 8:29pm
Respectfully Submitted,
Michele Bozarth
Secretary