SHS BAND PARENT ASSOCIATION

BOARD MEETING MINUTES

February 10, 2009

 

 

President Gary Vogel called the meeting to order at 6:30pm

 

Members in attendance were:

 

Mr. Malcolm - Director

Ms. Newhouse - Director

Mr. Jennings - Music Intern

Gary Vogel - President

John Babinchak - President - Elect

Cherie Heckford - Treasurer

Judy Malkowski - Treasurer

Michele Bozarth - Secretary

Sue Moynihan - Fundraising

Bryan Bozarth - 9th  Grade Rep

Kiera Guarino - 10th Grade Rep & Uniforms

Dr. Sonia Bhatia - 12th Grade Rep, Webchieftress, Publicity

Sherri Goldston - Spirit Wear

Michele Wawoe - Publicity Committee Member

Kathy Vogel - Liaison with SHS Boosters

Clayton Pritchard  - Student Communications Officer

 

Gary welcomed everyone and stated that it seems that we found a new home.

 

1.      DIRECTORS REPORT – MR. MALCOLM & MS. NEWHOUSE

 

Mr. Malcolm also stated that this is a nice location and that it gives the directors a chance to escape.

He updated everyone on All State and All County. He said that this year had the most in student attendance. There were 9 students for All County which was held 2 weeks ago. The students did an outstanding job. There was a conductor change at the last minute and the kids were very adaptable. This past weekend was Solo Ensemble and Jazz MPA. They had a difficult judging panel with very established judges. Overall there were 26 events that got Superior and there were a handful of Excellent. There will be audio and video up on the website. At this time the students are preparing for Concert MPA on March 6-7th  at Winter Springs High School. He asked everyone to refer to the website for upcoming practices and information. The anniversary is coming up for being in the new building and he is open to suggestions for an anniversary event. Mr. Jennings is doing well. All three of them are doing some much needed housekeeping and cleaning. They are trying to find a home for everything. The percussion concert date has still not been set.

Ms. Newhouse also spoke about All State and All County. She said that All County was a lot of fun. She got to work with the woodwind section. The kids got to work with some great people. Mr. Malcolm stated that she did an amazing job. She spoke about Solo Ensemble the kids did really well and handled themselves well.

Upcoming dates include: March 30-31 & April 1st - State Solo Ensemble, March 21st - Orchestra District Festival at Sea breeze High School, April 23rd - Incoming band parent meeting & April 29th – Band bandquet. We have groups performing all the time not just big events, the band does small events too. There is a possibility of an overnight Jazz band trip to Key West.

 

2.      PREVIOUS MEETING MINUTES

 

Previous meeting minutes – everyone received by email. A motion was made by Bryan to accept the previous minutes that were received by email and the motion was seconded by John. The motion was passed unanimously.

 

3.      TREASURER’S REPORT

 

Cheri handed out copies of the treasurer’s report and answered all questions. Judy is working on the trip account and will be reviewing all accounts to ensure that all totals are correct. A question was asked if we have cross checked the missing band dues with the trip payments. There are 5 students outstanding. Everyone agreed that we must take a stand and say that you can not get on the bus to go on the trip if your dues are not paid. A suggestion was made to send a letter home to those 5 students saying that they will not be able to go on the trip if the dues are not paid. Sue will coordinate with Penny to work on getting this resolved as quickly as possible. Judy asked if her contact information could be put on the website for everyone to get their final totals and that dues must be paid. A question was asked about extra money made at fundraising events once the student’s trip has been paid for. This money would go to the trip itself. This could be used for an extra lunch for everyone. A surplus is good to have for tips, emergencies, etc. Gary asked for a current balance which is $20, 836.00.A motion was made by Kiera to accept the treasurer’s report as presented and the motion was seconded by Sherri. The motion was passed unanimously.

 

4.      SUE - BAND TRIP

 

The band trip is still on. There are a total of 99 people going. The final payment will be due on March 2nd.

  

5.      SHERRI - SPIRITWEAR

 

Sherri submitted her report via email. Update on the letterman jackets – 13 were ordered so far. Two of the jackets needed repairs and they have been delivered, 2 were lost and been replaced and they were refunded $25.00 each. Also one had the patch sewn on upside down that one was fixed and also refunded $25.00. Everyone was satisfied. She doesn’t have the exact profit totals yet but it looks like approximately $400-500. Sherri explained that her inventory was pretty low. Sherri showed everyone a shirt that the Dazzlers were doing with rhinestones on it and asked if we were interested, everyone agreed that we are not interested in them. She also stated that the’09 patches are in for the seniors we have 45 total patches. Everyone thanked Sherri for a job well done.

 

6.      KIERA - UNIFORMS/CONCERT WEAR

 

The order for the concert dresses has been submitted and we should receive them in about 3 weeks. We need to finish up the sale of the old jackets. The last day will be February 20th. Mr. Malcolm will make an announcement in class and Clayton will put it out on facebook. Judy is still working on the pillows. We need to save some for area business

 

7.      JOHN - BENEFIT JAZZ CONCERT

 

John gave us an update on the benefit jazz concert. A lot of hard work has gone into this so far. The group has been meeting weekly to organize everything. It will be called Journey Thru Jazz. It will be held on March 31st at 7pm. There will be a full rehearsal on March 28th. We will have a program, Cd’s and DVD’s Terri has designed the logo for everything including the t-shirts. There will be 15 professional playing with the students. We will be pre-selling tickets and hope to sell out. There will be concession sales and hospitality rooms. The flyers & posters are at the printers as soon as we get them we want to put them everywhere. We are getting 300-500 flyers and 100 posters. We will be inviting VIP’s also. We will need of a lot of help from parents and students to help pull this off. We need to send out a mass email asking for help. Any input should be given to John so that he can bring it up at the next meeting. Everyone thanked John for everything he is doing on this very large event.

 

8.      SONIA - PHOTO/VIDEO (submitted via email before the meeting)

Photo/video:
1. Lots of opportunities to photograph highly accomplished groups of Seminole musicians – I’ve posted group photos of students at All-County Honors Band, and the brass and clarinet choirs from Solo/Ensemble, plus the tuba and sax quartets. This meant asking the band directors for the master schedule of all the Seminole performances – thank you to Ms. Newhouse for providing me with two sets of them.

 

I videotaped all the ensembles above and also videotaped the Jazz Chiefs on Thurs night. I will be posting Jazz bands’ third selection on youtube soon. Tomorrow morning the and directors will have all the video from FBA to review and show the kids as a learning tool if they wish.

 

If I am available to chaperone the S/E trip to State, I hope to video as much as I can and post all the Superior recordings. Some people post very immature and negative comments to the videos. By posting only the best performances I feel that I am providing the individuals with a layer of protection from this negativity. (Happily for me, my oboe-Lake Mary son will also be there that day!)

 

2. The DVD of the Orchestra-Jazz concert is ready. I have go get labels printed, and then the orders can be filled. I made 5 extra.

 

3.  The DVD of the Marching Festival at Hagerty will be delivered to SGTV this week, with a signed letter from Mr. Malcolm. Two months ago they were still broadcasting last year’s festival occasionally.

 

4. I still intend to make a DVD of marching season, but there has not been any time leftover.

 

Publicity:
For the next issue of Noles News, I submitted info about Journey Thru Jazz, the band trip, Jazz Chief’s Superiors and all the concert dates I have so far.

 

Newsletter:

This month I will be updating the issue for the incoming parents, and maybe create another 10-min DVD to show them before the meeting begins.

 

9.      BANDQUET – TERRY (IN ABSENTIA)

 

It was decided last year to name it the Bandquet. Everything is going well with nothing really to update.

 

10.  DIVIDEND HOURS – CHERIE

 

All board members need to go to a terminal and enter all their hours. There are a lot of hours to be put in. The deadline is ASAP. There is a computer set up in the band room to input hours. Cherie asked that Mr. Malcolm find out the password so that the hours can be logged in without everyone’s social security numbers. An email will be sent out once the icon is on the band computer so it can be done in the band room

Hours can be entered at any school location. Anyone who is going on the band trip must be fingerprinted. The tax exempt from is ready to expire. We need to check with the Department of Revenue to see how we renew this. Also the address needs to be changed to the PO Box.

 

11.  NEW BUSINESS

 

Kathy – The athletics golf tour is May 16th. We are looking for a check from the concession for the payout on the fall games as well as the playoffs. We are happy with how they divided the payout, 109.04 & 138.54 per share. Just let Kathy know when the check is received.

 

Clayton – Suggested a skit night. Maybe this could coincide with the anniversary. If we are having this we need to set guidelines up at the beginning.

 

We need to commerate the anniversary in some way. A suggestion was made to do something on February 27th from 7-10pm and have a cake.

 

We want to send out an all call for a handyman to help set up some displays for the gifts in the band room. Gary is going to check with Terry on getting a brick from the old building to add to the display.

 

 

The next meeting will be on March 10th at 6:30pm at the same location. Gary adjourned the meeting at 8:05pm

 

Respectfully Submitted,

 

Michele Bozarth

Secretary